Cashmere Thoughts × Yussef Dayes
A decision deck that separates what the record confirms, what remains unverified, and the exact calls needed from Yussef.
Keep context short. Capture the call, owner and deadline before moving on.
First principles
These are proposed decision gates, not previously approved policy. Cape Town, Ethiopia and Kenya are the projects used to test the same operating system.
Draft choir agreements and active BMG correspondence exist. No final song-by-song matrix, final BMG scope or written clearance covering YouTube, DSP and physical was found.
No written authority matrix, spend threshold, no-response rule or complete allocation of team responsibilities and capacity was found.
No Cape Town manufacturing quote or supplier schedule was found. The preorder was paused on 26 June. Three D2C build tiers are proposed; no written tier authorisation was found.
The Cape Town film is live. Ethiopia is internally described as next; Kenya is an internal idea. No written project sequence or resourcing approval was found.
The audit found agreements, invoices and partial billing records, but no entity-separated monthly ledger, Cape Town budget-to-actual or complete project P&L.
| Project | Evidence-backed position | Not confirmed | Proposed role in the system |
|---|---|---|---|
| Cape Town | Film published 2 Jul; preorder paused 26 Jun. | Final rights pack, manufacturing actuals, authorised D2C tier and project P&L. | Finish the active project and prove the recovery-to-cash loop. |
| Ethiopia | An earlier email reports the film in post and mentions end-Q3 as an ambition. | Current edit state, tracker owner, delivery date, budget, offer and committed release date. | Prove the same process can be planned from the beginning. |
| Kenya | One internal Notion preparation task exists. | External partner, funding, scope, deliverables, owner and shoot date. | Test a partner-funded project model before CT carries production risk. |
Use this section to agree the operating model: who can decide, which calls remain with Yussef, and what happens when an answer is not available.
Use these cards to rank the work and capture dates that are not present in the audited sources.
The film is published. This section separates that confirmed release from the still-unverified rights, product, fulfilment and revenue work.
Use this section to establish the current edit state, a route and an owner before treating the end-Q3 ambition as a date.
The audit found an internal idea, not an evidenced partner project. Use this section only to decide whether discovery work is warranted.
A written venue proposal exists. No final counter or acceptance was found; use this section to agree what can be sent back.
This section separates two catalogue concepts from a separate, unmatched stock payable and a documented future-order warning.
Two specific execution routes have written approval. Use this section to define whether those approvals become a broader operating model.
A control-room view of planning costs, Meltdown accounting lanes, payment items and the authority needed to move money. Estimates, invoices and verified cash are kept separate.
| Monthly line | Working amount | Evidence / status | Meeting action |
|---|---|---|---|
| Bri | £1,800 or £1,950 + VAT/mo | Conflict Signed 24 Apr agreement says £1,950 excl. VAT; 5 Jun operating recap says £1,800. No amendment or invoice found. | Ratify the legal fee, start date and invoice route. |
| Olivia | £350/day · ~£2,800 plan | Plan / invoice Two days/week is the planning assumption. The June invoice bills six day-equivalents (£2,100, due 5 Aug). No signed contract was found in the audited sources. | Choose monthly day cap, term and overage approval. |
| Dropbox Standard | £69.60/mo | Confirmed Four licences; next bill 23 Jul. The £52.20 receipt was the prior three-seat renewal. | Confirm all four seats are needed. |
| Google Workspace | £59.00 / £70.80 | Verify seat £11.80 per account; five active accounts confirmed, sixth discussed but not evidenced as created. | Confirm Rory's account and remove unused seats. |
| Wise business/card | Not evidenced | Statement needed £300/day and £1,500/month are spending limits, not fees or budget. No fixed fee or transaction feed found. | Export monthly statement and card/FX/ATM fees. |
| SumUp processing | Variable · 1.69% June | £84.06 fees on £4,961 processed; £4,876.94 transferred. This is CT's account, separate from Kane's personal SumUp. | Reconcile payout to bank and sales ledger. |
| Dropbox Sign | Unknown | Cleanup Payment-failure/cancellation notices found, but no current fee or active-plan confirmation. | Cancel or record the live subscription. |
| D2C provider / retainer | £50–150 / £750–1,500 | Proposed Provider run-rate and optional retainer; neither belongs in current actuals until approved. | Only add after D2C route approval. |
| Recurring tools | £128.60 confirmed | Contingent: £140.40 only if the sixth Workspace seat is live. | Reconcile monthly. |
| Lane | Amount | Entity / evidence | Status / next action |
|---|---|---|---|
| Performance fee | £62,500 + VAT if applicable | Southbank Centre → YD Music Ltd; two £31,250 net instalments. Contract completion 18 Jun; apparent triggers 29 and 30 Jun subject to valid invoices. | Unverified Agency set up payment and bank details were confirmed 26 Jun; no invoice, remittance or receipt proof found. |
| Kane merch | £1,760.17 less usage | £1,790.50 gross sales less £30.33 SumUp fees. Kane asked for an invoice to Scrap Records after the final deduction. | Blocked Agree usage deduction → invoice → payment. No invoice/payment proof found. |
| RFH merch pitch | £0 on completed form / £356.40 published one-day rate | Published RFH rate: £297 + VAT for one day. The completed YD Music form records zero days and £0. | Unverified Liability and payment are unknown. Confirm applied or waived; do not infer a Kane deduction. |
| JHL backline quote | £2,404.18 incl. VAT | £2,003.48 net + £400.70 VAT; includes £450 technician and £190 transport. | Quote only Addressed to Southbank/RFH; not proof of an actual, payment or YD/CT liability. |
| Other show actuals | Not located | Band/crew, travel, hotels, rehearsal, production, content and other expenses need the referenced cost sheet. | Source missing Direct finance-sheet link required. |
| Payment item | Amount | Invoice / entity | Status | Next action |
|---|---|---|---|---|
| Meltdown performance | £62,500 + VAT if applicable | YD Music Ltd · two £31,250 net instalments | Verify | Agency/accounting confirms invoices, remittance and bank receipt. |
| Kane / Meltdown merch | £1,760.17 less TBC usage | Invoice not yet evidenced · Scrap Records payer route requested | Blocked | Agree deduction; issue exact invoice; collect. |
| Fête de la Musique | €1,500 · no UK VAT | 27002CT · Cashmere Thoughts Ltd → Les Oiseaux Migrateurs · due on receipt | Sent 8 Jul | Confirm receipt and payment date; avoid duplicate-send confusion. |
| Louis Vuitton | £12,000 incl. VAT | 27001CT · Cashmere Thoughts Ltd → Louis Vuitton UK Ltd · due on receipt | Vendor setup | Complete/resubmit DocuSign forms, obtain PO, confirm invoice acceptance and payment date. |
| Item | Amount | Classification / next check |
|---|---|---|
| Venna stock purchase | £8,929.98 incl. VAT | Reported outstanding 3 Jul; current payment status unverified. Do not merge with the authorised ~£8.5k order until invoice and order references match. |
| Contributor payables | Amount not reconciled | Names, amounts, entity and payment status require invoice or ledger evidence; do not include them in a total yet. |
| D2C build | £3,750 / £6,750 / £11,250 | One-off proposal tiers; not authorised. Provider/retainer costs are separate. |
| Zoetrope design | £1,000 / £1,800 + VAT | Creative-design fee only; manufacturing price and timeline still missing. |
These are team-control items. The evidence below distinguishes tracker facts, reported workstreams and proposed internal ownership.
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